Statutes

I. General conditions

Art. 1 name and location

Under the name

Schweizerische Akademie für Medizin und Ethik (SAME)
Swiss Academy of Medicine of and Ethics (SAME)
Académie Suisse de Médicine et Ethique (ASME)
Accademia Svizzera di Medicina ed Etica (ASME)
Accademia Svizzera da Medischina ed Etica (ASME)

consists in the legal form of the club in the sense of article 60 ff of the Swiss civilian code (ZGB) an academy of medicine and ethics.

The seat of the academy is the working place of it´s president.

Art. 2 purpose

The purpose of the academy is to promote education in biothics, especially in medical ethics on a national, nonprofit basis through events like symposia, congresses, workshops, seminars. Furthermore, the academy intends to initiate research projects and spread subject-specific publications in the area of bioethics and medical ethics. The academy is committed to the interdisciplinary and interreligious discourse on topics of bioethics and medical ethics. The academy also integrates people who do not belong to any particular organised religion.

The academy establishes task forces for special topics.

The publications take place on the homepage http://www.medizin-ethik.ch on the internet, in an individual information bulletin as well as in scientific periodicals.

Art. 3 club periodical

The club will publish its own club periodical. The communications contained are binding for all club members.

II. Membership

Art. 4 active members

Ordinary or legal persons in agreement with the purpose of the academy may become members.

Individuals may apply for the membership in the form of a written request to the executive committee. This must be accompanied by a letter of recommendation of an academy member, who grants sponsorship for the new member. Legal persons are represented by their organization.

Art. 5 advisors

The executive committee may ask ordinary persons with the necessary skills whether they would like to become scientific advisors. They stand in an advisory capacity and are invited to support the academy scientifically. They are exempt from membership payment.

On the decision of the executive committee, scientific advisors with advisory vote may be invited to general meetings or to executive sessions.

Art. 6 donors

Ordinary or legal persons who want to support the academy can become donors. They would pay a donors contribution.

On the decision of the executive committee, donors may be invited to general meetings with advisory vote.

Art. 7 patrons

Ordinary or legal persons who want to grant patronage for academy events may become patrons.

On the decision of the executive committee, patrons can be invited to general meetings with advisory vote.

Art. 8 application for membership

Request for membership must be addressed to the executive committee.

The reception of new members takes place under reservation of Art. 4 through the executive committee by announcement at the next general meeting.

Art. 9 leaving

Active members wishing to leave the academy should send a registered letter to the president with notice of one year to the end of the next financial year.

Advisors, donors and patrons wishing to leave may do so without a period of notice.

On leaving all responsibility to the academy is terminated. No leaving charge is required.

Art. 10 exclusion

Members who constantly act against the statutes, who discredit the academy by their behaviour or who do not fulfil their financial obligations despite reminders, can be excluded by the executive committee. The communication of the exclusion must take place in writing. Appeal against the exclusion should be made within 10 days after receipt of the communication at the next general meeting. The general meeting has the final decision about the appeal.

The exclusion doesn't remove the obligation to financial dues.

Art. 11 duties of the members

Members are obliged to respect the statutes and regulations, to follow the decisions of the general meeting and the executive committee and to pay the fees in time. They should maintain and promote the prestige and the interests of the academy.

III. ORGANIZATION

Art. 12 structure of the academy

The structure of the academy is as follows:

a) the general meeting
b) the executive committee
c) the account auditors

Art. 13 general meeting

The general meeting is the highest structure of the academy. It has to be called by the executive committee on demand, at least once in the year, or in addition on the request of at least 1/5 of the members. The solicitation should be made in writing at least 30 days before the meeting date under announcement of the agenda and the annual statements.

All properly solicited general meetings are competent to pass resolutions.

The resolutions are passed under reservation of legal or statutary rules with the majority of the submitted votes.

Art. 14 tasks of the general meeting

The general meeting provides, apart from dealing with the treatment of the orderly agenda, the general discussion and the information of members. The club year lasts from January 1 st up to the December 31 st of the same year. The financial report has to be submitted within three months of the end of the club year. The general meeting has to take place within four months from the end of the club year.

Following programme points have to be submitted in the agenda of a general meeting:

  1. Election of vote counters and establishing of the quorum
  2. Authorization of the protocol of the last general meeting
  3. Receipt of the annual statements of the president and the department directors
  4. Presentation of the annual financial statement
  5. Statement of the account auditors
  6. Authorization of the annual financial statement and approval
  7. Authorization of the reports mentioned in item 3
  8. Presentation and authorization of the budget for the next club year
  9. Election of the executive committee and the account auditors
  10. Arrangement of the member fees
  11. Decree about propositions of the members, provided that such propositions have been submitted at least 10 days before the club meeting in writing to the executive committee
  12. Decree about appeals

Art. 15 executive committee

The president and the other members of the executive committee are elected for four years and are reeligible anytime.

It is formed by at least four members:

a) the president
b) the vice-president
c) the director of finance
d) the secretary

The executive committee constitutes itself.

Art. 16 tasks of the executive committee

The executive committee manages the academy. It determines the objectives. It is responsible for the observance of the statutes, for the correct execution of the club decisions as well as for a healthy financial budget. It oversees the activity of commissions.

The executive enacts regulations to the supplement of the statutes which are binding for the members.

The president holds the legally binding signature, together with another board member.

The executive committee sessions are summoned by the president on demand or upon request from at least three board members. The executive committee is competent to pass resolutions if the majority of its members are present. When voting, the majority of submitted votes decides. In the case of a tie, the chairperson has the deciding vote. Over the executive sessions, protocol is to be maintained.

Art. 17 commissions

For special tasks, commissions can be established. Their purviews are regulated in particular.

Art. 18 account auditors/independent accountant

The account auditors resp. the independent accountant has the task of overseeing the keeping of accounts during the club year and to approve the year-end accounts. They are capable at anytime to investigate the bookkeeping and the receipts as well as to determine the continuance of the cash register. They hand in a written report with the invoice filing annually. An account auditor is chosen for two years and is reeligible anytime. The accounts may also be given to an independent accountant. This would replace the election of auditors.

Two auditors are to be chosen under reservation of the establishment of an independent accountant.

IV. FINANCES

Art. 19 revenues

Revenues of the academy consist mainly of incomes from organized events, member fees und donations.

Art. 20 member fees

Member fees are fixed annually by the general meeting. Member fees are to be paid at the beginning of the calendar year.

Art. 21 financial competence

The executive committee has financial competence in the frame of the approved budget.

Art. 22 liability of the club

For debts of the club there is an exclusive liability of the club account. All personal liability of the members above their membership fees is excluded.

V. END REGULATIONS

Art. 23 statute revision

A total or partial revision of these statutes can only be established by a general meeting with a majority of 2/3 of the votes.

Art. 24 dissolution of the club

With a majority of 3/4 of the votes the dissolution of the club can be effected.

In the case of dissolution, the association's assets would benefit organizations or projects with similar nonprofit purpose.

Art. 25 enactment

The statutes of founding meeting in Davos on September 16 th, 2000 were changed by the general meeting in Landquart on February 21 st and have been unanimously accepted in the present form.

German is regarded as official text of the statutes.

Landquart, February 21 st, 2008

Josias Mattli MD
President

Andreas Schapowal MD, PhD, Dsc (hon)
Secretary